How do I make a procurement request?
Applies to employees
This response contains information only applicable to Metropolia employees, not students.
What is the difference between a service request and a procurement request?
Action | Procurement request | Service request |
---|---|---|
Equipment procurement | New products | Shelf items (listed below) |
Software and system procurement | Always as a procurement request | Not possible |
What products can I order by submitting a service request?
The following products can be obtained directly from the shelf for permanent use or borrowing by submitting a service request:
Each staff member is entitled to 1 piece of webcam + 1 piece of wired basic headset.
The following products are available as shelf items in used condition:
- Wired basic keyboards
- Wired basic mice
- DisplayPort cables (excluding miniDisplayPort)
- Various adapters, such as DVI-DP
- Different cables and adapters.
- Conference microphones (only available at Myllypuro campus)
If you are borrowing a product temporarily, you do not need to submit a procurement request. This is the procedure followed, for example, when a laptop or mobile phone is broken.
When borrowing equipment or ordering the above-mentioned products, please submit a service request at https://hankintalomake.metropolia.fi/ (in Finnish only).
From the libraries, you can borrow the following items with a library card for a loan period of 2 weeks:
- Jabra conference microphones (speakers and microphone combined)
Do I need to seek approval from my supervisor for the purchase?
Always obtain approval from your supervisor before filling out the procurement request form, unless you have agreed on a different practice.
For all IT-related purchases, a purchase request should be submitted regardless of the funding source or procurement method.
The requester of the goods or services cannot be the approver. Approvers are individuals with authorization to approve within their respective responsibility areas.
How do I submit the purchase request?
Procurement requests are centrally submitted through the form available at https://hankintalomake.metropolia.fi/ (in Finnish only).
For more information on filling out the procurement request form, you can find additional details under "Lisätietoa laitteista ja hankinnoista" on the form.
Regarding the procurement of laptops and mobile phones, IT Services covers the cost of a standardized model for each full-time staff member. Any optional features or upgrades will be charged to the user's cost pool.
You can find general guidelines for IT procurement here: [provide the link to the relevant guidelines.
Guidelines for IT Procurement (in Finnish)
- Created by Samuli Tani, last modified on 8.6.2023
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