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2. Ask well in advance all presenters to e-mail their presentation material (a PowerPoint presentation etc.). Ask them also if they will be using their own laptop and if so, is it a Mac or a PC.
3. Test opening the presentation material on the computer that it will be presented on. If there are any problems, please make a service request to helpdesk.
4. Make a space reservation in the space reservation system. The custodians at each location can tell you more about the facilities and their features. Information about the equipments and software in computer rooms and classrooms can be found in the IT Services web site. Notice! If you want Helpdesk to be on duty outside of regular working hours, the event owner is also responsible for the incurring additional costs.
- If sound reproduction is needed, we recommend using primarily the auditorium or other facility equipped with AV devices. If a computer or data projector is needed, we recommend using primarily a facility equipped with the devices. Setting up the devices in the gym or other alternative facilities requires special arrangements from the custodians and Helpdesk. Accordingly, alternative facilities are not recommended unless there is no alternative.
- Remember also that the facilities in all Metropolia locations are avaible for Metropolia events.
5. Test the equipment and familiarize yourself with them beforehand. If the equipment and familiarize yourself with them beforehand - preferably the day before and on the event day 1 hour before event. This ensures that possible problems can be fixed before the event. If there are technical problems or you need help, please make a service request to helpdesk.
64. Request the needed installation installations by making a service request to helpdesk Helpdesk. Specify clearly in the request what you need. If you need help with specifying your needs, explain this also in the request.
75. Ask the presenters to come well in time to familiarize themselves with the equipment before the event starts. If they will be using their own laptops, test the picture with the data projector and the sound with the AV system.
- Information 6. Information about the AV equipment and presentation technology can be found on the IT Services web site: AV equipment and presentation technology. Also read through Event Preparations and Equipment Check.
7. Help your guests to connect to - Help your guests connecting to the wireless network as instructed on the IT Services web site:
- Avusta vierailijaa langattomaan verkkoon liittymisestä ohjeen mukaan: Wireless network metropolia-guest.
- It is common procedure that Helpdesk is not present in the events even if requested. Only in especially critical cases or when using unusual presentation technology can the presence of Helpdesk be arranged. Events run usually well if the organizer takes care of the above discussed precautions and familiarizes himself or herself sufficiently with the use of the auditorium.
8. Make sure that there are electric outlets for the participants' devices.
Usually events go smoothly when the forementioned precautions are taken including getting familiar with the facility. Helpdesk can, within the limits of its resources, assist during the event but this must be arranged for beforehand. On-site service is offered only in critical cases and when uncommon presentation technology is needed. On-site service means that the support person can be reached By phone and called to visit the site immediately. It does not mean that the support person stays on-site to help with taking questions from the audience or change presentation slides. If the event takes Place out of regular working hours, it will carry a charge. For more information about the charges: Tuki- ja opastuspalvelu (in Finnish).
- The custodians can also give help with using the auditorium equipment during the event and they change the batteries on the wireless microphones when needed.
Tapahtuman järjestäjän muistilista