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Note! Copyright must be taken into account in all publications. Copyright means the author's initial exclusive right to decide on the use of his work. Meaning others do not have the right to use the work without the author's permission.
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Data storage and processing on network disks and the computer's local hard disk, as well as external recorders
Action | Public information | Internal or limited use information | Confidential information | Classified information | Note |
---|---|---|---|---|---|
P: | Allowed | Allowed | Allowed with limitations | Not Allowed | Project members have full access rights. |
S: | Allowed | Allowed | Not Allowed | Not Allowed | Open to anyone, anyone can create files for temporary storage. Useful when witching between offices / classrooms |
T: | Allowed | Allowed | Not Allowed | Not Allowed | Reading rights for students, writing rights for staff. |
U: | Allowed | Allowed | Allowed with limitations | Allowed with limitations | Classified information can be stored under the Priv folder. The pub folder is open to everyone. |
W: | Allowed | Allowed | Not Allowed | Not Allowed | Users have only read-only access. Used with applications. |
Z: | Allowed | Allowed | Allowed | Allowed | The Z network drive is a secure storage location for staff for sensitive data. This drive will be backed up automatically. |
\\share-courses | Allowed | Allowed | Not Allowed | Not Allowed | |
\\share-archive | Allowed | Allowed | Not Allowed | Not Allowed | |
Computer’s local hard disk | Allowed | Allowed | Allowed | Not Allowed | |
Save to phone or tablet (security code must be enabled on the device) | Allowed | Allowed | Allowed with limitations | Not Allowed | |
External memory devices (memory sticks, hard disks, CDs) | Allowed | Allowed | Allowed with limitations | Allowed with limitations | Confidential & Classified information must be password protected in external recorders. |
Public computer or home computer | Allowed | Not Allowed | Not Allowed | Not Allowed |
Data storage and processing in information systems and cloud services
Action | Public information | Internal or limited use information | Confidential information | Classified information | Note |
---|---|---|---|---|---|
Public www-websites | Allowed | Not Allowed | Not Allowed | Not Allowed | |
Oma.Metropoliawebsite (intranet) | Allowed | Allowed | Not Allowed | Not Allowed | In addition to the staff, students also read Intranet. |
Peppi | Allowed | Allowed | Allowed | Allowed | |
Amme | Allowed | Allowed | Allowed | Allowed | |
Moodle | Allowed | Allowed | Allowed | Allowed with limitations | The information can only be viewed and processed by specifically authorized persons. |
HR-system | Allowed | Allowed | Allowed | Allowed with limitations | The information can only be viewed and processed by specifically authorized persons. |
Metroarch | Allowed | Allowed with limitations | Allowed with limitations | Allowed with limitations | Access rights can be granted to employees both inside and outside Metropolia. |
Google products: Drive, Classroom, Blogger, Docs, Meet, Sites, Photos, Slides, Form | Allowed | Allowed | Allowed | Not Allowed | Note! Google product family includes several applications that are subject to the same data storage and processing guidelines as the listed services. |
Microsoft 365 products: OneDrive, Onenote, Sites, Stream, Teams, Planner, Stream, Whiteboard, Sharepoint, Yammer | Allowed | Allowed | Allowed | Not Allowed | Note! Microsoft product family includes several applications that are subject to the same data storage and processing guidelines as the listed services. |
Promid | Allowed | Allowed | Allowed | Not Allowed | |
Zoom | Allowed | Allowed | Allowed | Allowed with limitations | All personal interviews that are going to be recorded should be done by using ZOOM program only. |
Information and case maangement software | Allowed | Allowed | Allowed | Allowed | |
Wihi | Allowed | Allowed | Allowed | Allowed | |
E-form | Allowed | Allowed | Allowed | Allowed | |
HelpDesk | Allowed | Allowed | Allowed | Not Allowed | |
ARC-system | Allowed | Allowed | Allowed | Not Allowed | |
Youtube | Allowed | Allowed with limitations | Not Allowed | Not Allowed | |
Social media channels: Facebook, Instagram, TikTok | Allowed | Not Allowed | Not Allowed | Not Allowed | Note! The same data storage and processing guidelines apply to all social media channels. |
Sending of material
Action | Public information | Internal or limited use information | Confidential information | Classified information | Note |
---|---|---|---|---|---|
Metropolia e-mail internal communication | Allowed | Allowed | Allowed | Allowed | |
Metropolia e-mail external communication | Allowed | Allowed with limitations | Allowed with limitations | Allowed with limitations | Secure mail must be used if you send personal information, sensitive information or otherwise confidential information to an e-mail address outside Metropolia. |
Letter | Allowed with limitations | Allowed with limitations | Allowed with limitations | Allowed with limitations | The contents of the letter post must not appear outside the letter. In the case of goods are being shipped, its shape must not be identifiable. |
Printing of material and disposal of papers and other material
Action | Public information | Internal or limited use information | Confidential information | Classified information | Note |
---|---|---|---|---|---|
Printing of materials | Allowed | Allowed | Allowed | Allowed | |
Paper material disposal, normal trash bin | Allowed | Not Allowed | Not Allowed | Not Allowed | |
Paper material disposal secure trash bin | Allowed | Allowed | Allowed | Allowed | All confidential material is placed in the secure trash. Material related to course assignments is always confidential information. |