Information has become valuable and therefore special attention must be paid to the storage and processing of information. Proactive action can reduce data risks, such as data loss or leakage.
There is a wide variety of valuable information. It makes sense to consider which data loss or leakage would do the most damage to Metropolia. The risk of losing data can be reduced by backing up your most important files to multiple locationsplaces. The risk of data leakage can be reduced by deleting unnecessary files from your computer and saving the files to a secure storage location and managing user permissions.
Important information may includebe:
- Passwords and usernames
- Project / project materials
- Health and other private information
- Financial information
- Files that contain a lot of information or work
- Thesis materials
1. How do I securely delete unnecessary files from my computer's hard drive?
Staff: See section 3. If your computer's Bitlocker protection is turned on, you can securely delete files normally by moving the files to the Recycle Bin and then emptying it.
Students and other stakeholders: See section 7.
2. Email mailbox
The e-mail inbox is not intended to be used for storing information, and therefore old unnecessary e-mails should be deleted from time to time. In particular, unnecessary e-mails that contain confidential or sensitive information must be removed from the e-mail. This will reduce the risk of data leakage.
https://oma.metropolia.fi/ → Tools → Common tools → The Outlook / e-mail menu gives you access to your personal e-mail online, allowing you to see all the messages you have received in e-mail (even many years ago). After deleting emails, be sure to empty your mail trash bin.
2.1 Shared Mailbox
Talk to your team about who is responsible for maintaining a shared mailbox and how long emails should be kept. To do this, it is recommended that you create a document or annual clock in which this information is written. If necessary, you can always ask for help from Metropolia's data protection and security experts.