1. First, you search and select a course unit (resources such as the teacher and the group are attached).
2. Search for a room you want to book.
3. Selectasuitabletimeslorforthereservationin the calendar.
4. Check /filloutthereservation details.
5. Save the reservation.
6. Publish the reservation, after which the reservation is visible to students.

The basic view below:

The basic view includes six entities, which are numbered in the picture above.

1. Tabs
   • The tabs allow you to see the timetables from different user views. You may decide whose view you want to use for the planning of timetables. The tab pages work the same way, but the function numbered with 2 is a bit different on different tab pages.
   • My implementations tab is where you will see all your ongoing and future course units. In addition, you will find all your favourite lists from course units. You may create favourite lists with the Set resource groups and favourites function.
   • Groups implementations tab shows, in function 2, the group code at the top and ongoing and future course units below it in a drop-down menu. Use these to find the group’s course units.
   • Teachers implementations tab shows, in function 2, the teacher name at the top and his / her ongoing and future course units below the name in a drop-down menu. Use these to find the teacher’s course units.
   • Implementations of curriculatabshows, in function 2, the selection of curricula at the top drop-down menu and the ongoing and future course units of the chosen curriculum in the lower drop-down menu. Use these to find the implementations of curricula.
2. Select implementation
   • With this function, you will select the course unit and, if necessary, give more search terms for it in function number 3.
   • The selection of the course unit depends on the tab, but it is basically the same: you may select a list to the top drop-down menu e.g. a previously saved list.
   • Now, the menu below shows the course units based on your selection. Select the course unit to which you want to add reservations.
   • You may hide the navigation bar with the arrows above the selections << and reveal it again by selecting the arrows >>.
3. Resources to be reserved
   • When you have chosen a course unit with the drop-down menus above, the fields of this function will be updated with resources related to the course unit. The resources include the course unit, teachers (persons), groups and small groups.
   • In addition to course unit information, you may also select a room and/or a piece of equipment.
   • The calendar view will update every time you add a new resource to the selections. You will see the resources’ calendars ”stacked together”. 

   All available

   When you see an empty time slot, all the resources you have chosen are available at that time and you may reserve them.

   • If necessary, you may select a room by filling out a reservation form.
   • See at the end of these instructions for explanations of the arrows and magnifying glass next to the fields.

   Take off extras

   N.B! The cross next to the resource allows you to delete excess resources – e.g. when you are making a reservation for a course unit with more than one teacher, but you want to leave only one in the reservation. 

4. View settings
   • Above the calendar view, you will sethenameofthe course unit (if you haven’t chosen a course unit, you will see Select implementation here). To see further information about the course unit, select the arrow in front of the course unit name. To hide the information, select the arrow again.
   • You may change the view between calendar view (most common), timing view and list view.
   • You may also select the month, week or day view. To browse the calendar, use the frontwards and backwards arrows. 
   • Calendar settings allows you to adjust the calendar intervals, starting time, ending time and whether the calendar shows weekends or not etc. 
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   • You may also go directly to a certain date via Move to date –button.
     
     
5. Active date
   
   • With this function, you may set a default date to your calendar. A date that will always show in the selected view when you open it. This function is very useful for planning timetables in the future starting from a particular date.
   • To change the starting time, select a date from the small calendar that opens from active date function.
6. Calendar
   1. Select a certain date and time that you want to book. Just click or tap the right time slot on the calendar. After this, a reservation form opens that you need to fill out before the reservation is done.

See also Create or edit reservations

Resources to be reserved – functions

1. The downwards arrow on the upper right corner of each field allows you to use your saved searches or lists as a search term.
   • You may select a list or a search you have saved earlier. For example, if you have made a list of your team members, you may add them all to a reservation with just one selection.
2. The x button empties the search field.
3. The magnifying glass opens a pop-up window that allows you to make additional searches for this type of resources.

Videos

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