From the beginning of 2023, Metropolia students and staff will have to accept the Metropolia Cloud Terms of Service at the same time as the new user ID is introduced.
A more straightforward process
Until now, all Metropolia users have had to separately accept the Cloud Terms of Service to access Google Workspace for Education and Microsoft 365 cloud services with their Metropolia username. In addition to activating the username, this has meant an extra step for everyone, which has sometimes made it difficult to implement cloud services.
With the help of Metropolia's Legal and Archiving Services, we have now made the process easier for users: from 1 January, the Cloud Terms of Service must be approved at the same time as the new username is activated. This means that you can use both the cloud services and Metropolia's other services at the same time and no longer have to read a separate instruction to access the cloud services.
Cloud computing (1) has become such an integral and useful part of everyday life worldwide, including studying and working at Metropolia, that such a change was justified. For example, attending lectures in Teams and collaborative group work requires the use of cloud computing.
What will change in the future?
In the future, new students and employees will be required to accept the cloud terms and conditions and the associated terms of use in order to access the Metropolia domain. Other existing domain names will be migrated to the new terms and conditions by spring 2023 at the latest. More information on this will be available at a later date.
What do I need to do?
The changes will come into force on 1 January 2023. If you have accepted Metropolia's current cloud terms and conditions, you do not need to accept them again.
The updated Cloud Terms of Service will be published in January. This will be announced later on OMA and on the IT Services website. Once published, we recommend that all users read the new terms and conditions carefully.
Google and Microsoft cloud application package information pages:
https://wiki.metropolia.fi/display/itservices/Cloud+services
(1) Cloud services in this context mean an application, system or storage location outside the Metropolia network, such as Zoom, Sharepoint, Teams, OneDrive, Google Meet and Google Drive.
News are in Finnish but links to (often) English language reference material are provided,
OMA desktops are open after the version update.
Short breaks of service may still take place.
Requeste service request system will not be available during the update on Wednesday 9 November 2022 from 2 p. m. to 3 p. m.
As the result:
- Service requests cannot be made at https://hd.metropolia.fi
- Digital pedagogical support
- Halli project management
- Data protection or data breach notification (GDPR)
- Safety notice
- Helpdesk
- IT procurement
- Premises service
- Library service
- If you send an e-mail to the common e-mail addresses of the units using Requeste during the service break, your message will not arrive until the next day after the update has finished:
- Helpdesk's telephone service will not put down any information about your case if you'll call during the service break. Please call Helpdesk's phone service during the service breat only in urgent cases.
Kind regards,
Helpdesk
Phone Service: +358 9 7424 6777
Service requests https://hd.metropolia.fi / helpdesk@metropolia.fi
Information and instructions: https://itservices.metropolia.fi
The backend system of Metropolia's internal online service OMA will be updated in November
The version update will cause several downtimes on the different OMA desktops during the update weeks.
You should be prepared for outages in the weeks starting November 14. and 21. More information will be available towards the end of October.
The update will bring new and improved features to OMA, including:
- accessibility of the student desktop
- management of separate study modules and OPSs
- report service
- implementation planning
- HOPS guidance
- processing of eAHOT scores
- resource planning and booking tool views
- readiness for future implementation of the cross-study service
From the perspective of students and teachers, the old functionalities remain almost unchanged. The functionality of the general OMA desktop will remain unchanged even though the underlying system changes.
All changes will be announced in more detail on OMA and on the IT Services' website at a later stage.
The News are in Finnish but links to (often) English language reference material are provided.
Staff and Metropolia's computers
Users of Adobe's computer programs have received notices that the license has expired, but the old license still works. The announcements come as the licensing agreement between Metropolia and Adobe is expiring and being renewed. Notifications regarding licenses will disappear within a week, when the new licenses come into use. Until then, Adobe's programs will work under their old license.
Students' own computers
Students who have purchased an Adobe student license for their own computer have received email messages from the Adobe reseller (IlonaIT) stating: "Your Adobe CC Student license subscription expires on August 31, 2022, Order a new license now". If you have used an Adobe Creative Cloud student license on your own computer before, you can renew the license directly from the IlonaIT online store for the next three years (the new license expires on August 31, 2025).
Please note that the Adobe student license can no longer be used after the end of the studies. If you graduate within 12 months, a license that can be purchased directly from Adobe's own website may be a cheaper option for you than this license offered to Metropolia students. When making your choice, you should also note that when purchased through Metropolia, the product is Creative Cloud Pro, which also includes unlimited use of the Stock library.
Adobe Creative Cloud software is still in use on several computers in Metropolia's computer classes. All students have the opportunity to use them for free, so there is no need to buy a student license for them.
Want to use Adobe Creative Cloud? Read the instructions here:
Kind regards,
Helpdesk
Telephone Service: 09 7424 6777
Service requests https://hd.metropolia.fi / helpdesk@metropolia.fi
Information and instructions: https://itservices.metropolia.fi
Languages
- Our service is always available in Finnish and English.
- There may be other languages in our selection, depending on the language skills of our staff. We will inform you about the options separately.
- From 20th Jun to 31st Sep 2022, ask for service in German (only the Germany's version of German).
- From 18th Aug to 23 Oct 2022, ask for service in Arabic.
- From 18th Aug to 2nd Oct, ask for service in Persian (Iran).
On Tuesday, August 23, 2022, something will happen that many Requeste users have been waiting for a long time: The system will be updated to a new version.
Tuesday 23 August 2022 Requeste is not available. As a result:
- Service requests cannot be made at https://hd.metropolia.fi
- Digital pedagogical support
- Halli project management
- Data protection or data breach notification (GDPR)
- Safety notice
- Helpdesk
- IT procurement
- Premises service
- Library service
- If you send an e-mail to the common e-mail addresses of the units using Requeste on 23 August 2022, your message will not arrive until the next day after the update has finished:
- Helpdesk's telephone service will not put down any information about your case if you'll call on 23 August 2022. Please call Helpdesk's phone service on 23 August 2022 only in urgent cases, if your matter requires action during the same day.
On Tuesday, August 23, 2022, the above-mentioned Metropolia services will not be able to receive contacts at https://hd.metropolia.fi or to the aforementioned e-mail addresses. Information management services' Helpdesk phone service only accepts urgent calls on that day. Please schedule your non-urgent contacts for another day.
Requeste will be available again from the morning of August 24, 2022 as a new version. Initially, from the users' point of view, only the appearance changes in Requeste, but the content remains the same. The project will continue later with the redefinition of functionalities and forms.
Kind regards,
Helpdesk
Phone Service: +358 9 7424 6777
Service requests https://hd.metropolia.fi / helpdesk@metropolia.fi
Information and instructions: https://itservices.metropolia.fi
Published originally 4th Aug 2022 1:14 pm.
Helpdesk is selling secondhand computer packages and projectors on the Myllypuro campus in the lobby of the 1st floor of the D-tower on August 22-24, 2022.
See the products and additional information on the Information Management Services website.
Information about available products is updated until the beginning of the sales days. Check for the latest information when the sale dates begin.
NOTE!
- On the first two days, products are only sold to Metropolia students and staff.
- Products cannot be reserved in advance. They will be sold on to those who arrive first.
- Only one computer package or projector per buyer.
- There may be a queue at the point of sale. We ask for your patience while waiting for your turn.
Languages
- Our service is always available in Finnish and English.
- There may be other languages in our selection, depending on the language skills of our current staff. We will announce the options separately.
- 6/20/2022 - 9/31/2022 ask for service in German (German German only).
Kind regards,
Helpdesk
Call Center: 09 7424 6777
Service requests https://hd.metropolia.fi / helpdesk@metropolia.fi
Information and instructions: https://itservices.metropolia.fi
Metropolia's server systems will be maintained from Monday 4.7 at 8.00 until Friday 8.7. at 16.00, resulting in short outages for most of the IT services provided by Metropolia, including financial and human resources management systems, email, Skype For Business, network drives (Z, U, W, T, S, P), login services (Office365 and Metropolia SSO), desktop virtualization (desktop and securedesktop), web services for teaching and projects, including users, vhost, mysql, mysqlproj, projects servers, wiki.metropolia.fi, www.metropolia.fi and Moodle.
4.7. 8.00-16.00 Short interruptions in e-mail traffic for outgoing messages
5.7. 8.00-10.00 Moodle.metropolia.fi maintenance outage
5.7. 11.00-12.00 www.valmentavakoulutus.fi maintenance outage
Metropolia's telecommunication systems will be maintained from Monday 4 July at 8.00 until Friday 8 July at 16.00, resulting in short outages throughout the entire Metropolia telecommunications environment. The maintenance work will be carried out on the network equipment of the Metropolia infrastructure. This will result in outages in the campus network, as well as in the services provided from the data centre.
The following major outages are planned
6.7. 8.00-16.00 Firewalls, network outages
7.7. 8.00-18.00 Campus networks, outages in wired and wireless network connections on campuses
In summer we accept all contacts in the same way as in other seasons:
- To the Call Center on 09 7424 6777, open from 20 June 2022 to 19 August 2022 on weekdays from 9 am to 3 pm (on the eve of Midsummer's Eve, 23 June 2022 from 9 am to 12 noon).
- 24/7 service requests to https://hd.metropolia.fi or by e-mail to helpdesk@metropolia.fi
Regardless of your case, please report all Metropolia IT matters in the manner described above.
Languages
- Our service is always available in Finnish and English.
- There may be other languages in our selection, depending on the language skills of our current staff. We will announce the options separately.
- 6/20/2022 - 9/31/2022 ask for service in German (German German only).
We wish you a great summer!
Helpdesk
Call Center: 09 7424 6777
Service requests https://hd.metropolia.fi / helpdesk@metropolia.fi
Information and instructions: https://itservices.metropolia.fi
Don't try to fix the cables by yourself = Don't make your own adjustments
We remind you that it is forbidden to disconnect or attach the cables
- For AV equipment
- For computers and monitors in computer classes
- Disconnecting or attaching power cords from wall outlets
This applies to all devices maintained by the Helpdesk.
If there is a problem with the equipment or you need help, the Helpdesk will be able to deal with it on a fast schedule. Report any bugs
- by calling our telephone service on 09 7424 6777 or
- by making a service request (If you are in a hurry, we especially recommend calling.)
We want to ensure that the equipment is available to everyone and in working order. If an attempt is made to correct the detected faults yourself, then the next user may not be aware of the connections made by the previous user. We at the Helpdesk know how the devices should work and how to connect the wires. In many cases, a do-it-yourself repair, despite its good intentions, does more harm than good as a whole.
Remember to backup your files
It’s recommended that you back up continuously. Organize your own storage and backup practices before the summer holidays begin, so you can spend a relaxing summer vacation without worrying about your files.
The person in the picture is not related to this case.
Helpdesk’s tips for successful file storage
- Store your files in at least two places at the same time. It’s also recommended to make a regular backup in a third place.
- Metropolia takes regular backups of network drives, like Z drive. When saving to all other locations, the backup is entirely at your own risk.
- We recommend you not to use cloud services for the only storage location for your important files. Download copies of the files for example to your Z disk. For more information on this topic, see the cloud service terms: https://amme.metropolia.fi/cloud
When saving important files, do not rely on the cloud alone!
This applies to any service provided by a third party used in a browser or otherwise, including Microsoft Office 365 and Google Apps for Education. Metropolia does not have the same maintenance options for cloud services than for services provided from Metropolia's own data center. Cloud providers have promised in the contract to recover lost files. This also applies to situations where the loss of files would be due to possible failure by cloud service providers.
Download backups of important files for example to your own Z drive or to a network drive. Sharing files with other people is not a valid way to make backups: There will then be no more than one copy of the file: The same file will be just visible to many people.
Be sure to back up your own and your project’s files from the cloud, network drives, your computer’s local hard drive, and from any location, so you will not experience a crash like in the image.
For whom is this notification?
This announcement applies to all users of the Metropolia services (students, staff and partners), including you. Our purpose is to help you avoid the unwanted situations that can result from forgetting to backup.
Instructions and more information
You can find instructions on how to save the files in the way we recommend from our web site: https://tietohallinto.metropolia.fi/display/tietohallinto/Tiedostojen+tallentaminen
Kind regards,
Helpdesk
Phone: +358 9 7424 6777
Service requests: https://hd.metropolia.fi / helpdesk@metropolia.fi
Instructions and information: https://itservices.metropolia.fi
News are in Finnish but links to (often) English language reference material are provided.