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These guidelines aim to ensure the functionality of Metropolia’s operation. This is achieved by identifying and eliminating the risks and threats, and by calculating and/or minimizing their impact. It contains the information security management, policies and procedures for the areas of personnel security, software security, data security, operations security, physical security and data traffic and, among others, risk mapping of existing services and how to be prepared for them.
Print Information security guide here.
1. Announcement boards
- Do not trust in all the emails you receive, especially if the sender is unknown.
All messages with a link should be treated with caution, especially if there is something unexpected in their content.- Do not send sensitive information via internet without encryption.
- Save your important files onto net drives.
- Do not under any circumstances, disclose your user name or password to anyone.
- Recommended password length is 15 characters long (at least 8 characters), use case-sensitive, numbers and special characters such as: =)?!#
- Lock your computer whenever you leave the workstation.
- Do not install your own programs.
- Do not open doors to strangers.
- Agree with your supervisor about the usage of files and email accounts, if you plan on being away for a long time.
- It is forbidden to keep classroom doors open with obstacles. Most doors have an electronic lock that monitors access to the classroom.
- Follow the announcements of the IT Services.
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- The internet connection is to be used for work and/or study related purposes, as agreed with the employer.
- The internet connection is secured by a firewall. Data traffic and server logs are monitored to ensure that no violation occurs according to the law of Protection of Privacy, systems and their security settings are secure, services are not misused and for technical development and troubleshooting.
- Do not download from the internet non-work related programs or materials.
- If you suspect that a system is hacked or any kind of security breach (not only internet related), contact IT services immediately.change your Metropolia password immediately and contact the HelpDesk telephone service Tel. 09 7424 5000. The password can be changed online with a strong identification at; https://salasana.metropolia.fi
- It is forbidden to use without permission the employer’s credit card for online purchases.
- Keep in mind that you are a representative of your employer, whenever you access the internet. Your computer’s IP address that is transmitted onto the internet is registered to Metropolia.
- Clean up your browser’s cookies frequently.
- Use of the following applications is not permitted due to security risks:
- Downloaded screensavers that consume a workstation’s resources, such as SETI@home (Search for Extra Terrestrial Intelligence) or similar @home applications.
- Programs that bypass security protocols and services, such as decryption breaking software.
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