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N.B! Some of the buttons in the pictures are visible only on the planner's or the administrator's desktop! |
Calendar view for booking a guest room
You may set, edit or delete the booking of a guest room in the same way as any other reservation.
Create or edit bookings |
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- Add a reservation in the Make reservation field.
- Move to the date and time you wish to make a reservation.
Select the time slot you want to book in the calendar.
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| Always check the reservation for possible conflicts. |
Further instructions Look up further instruction (makro/linkki tähän) Edit the reservationSelect edit from the open reservation (see above) OR select the cog icon - edit from the calendar reservation. This way you may edit the reservation's fields as before when you were creating a new meeting time.
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Delete or cancel a booking |
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You may either delete or cancel a meeting time if - you have rights to edit the reservation (You have created the reservation or you are included in the reservation).
- the reservation is in the future (you cannot edit old reservations)
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Deletion and cancellation are basically the same thing. The only difference is that you can send a message to students when you cancel the reservation. Step-by-step instructions- Select the cog icon on the reservation - Delete
- Confirm deletion with the Delete button
Further instructionsLook up further instructions (lisää makro/linkki) |
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Search free roomIf you already know the date and time for which you want to book a room, do this: - Select the date/time in the calendar e.g. April 7 at 10-12 (do not select a room just yet, but add yourself as a participant).
- On the reservation form, select the magnifying glass on the right-hand side of Rooms and equipment field. Select Find room and make sure that Room is available on selected time is chosen. Start the search with the Search button.
- Select one of the rooms on the list with the + button at the end of the row. N.B. If you don’t have the rights to book a room, you see a lock icon, N.B. students.
- Fill in the rest of the reservation form, as you would when making any other reservation, and Save the form.
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